Order hundreds or thousands of patches without the guesswork
Whether you’re a team manager, uniform buyer, event organizer or brand owner, this page covers what to know before a bulk patch order: how many to order, what drives the price, how long it takes, what to send us and what to check before you approve.
What every bulk order includes
You get wholesale-level pricing without a wholesale minimum. The price per patch drops automatically as the quantity goes up, and on large runs it falls under $1 each. Every bulk run gets one person who handles it from quote to delivery, so you aren’t re-explaining your order to someone new each time. You get an itemized quote before you commit: no setup fees, no surprise invoices.
We make the patches in our own US facility. That means no 4–6 week overseas wait and no customs delays. Tell us your in-hand date and we’ll confirm it before you pay.
How many patches should you order?
Most bulk orders come up short, not long. Running out means a second order, a second shipment and a second wait. Use this planner to set your quantity:
| Who you’re ordering for | Base quantity | Add spares | Why |
|---|---|---|---|
| Company uniforms | Staff × garments per person | +10–15% | New hires, replacement uniforms, damaged garments |
| Sports team or league | Players + coaches | +5–10% | Late sign-ups and lost patches mid-season |
| Race or event | Registered attendees | +5–10% | Race-day registrations and volunteers |
| Fire, EMS, police, security | Members × uniforms each | +10% | Recruits and uniform turnover |
| Brand merch or retail | First production run | Order a sample first | Test the look before scaling |
Not sure the design will work? With no minimum, order a single sample first, then place the full run from the same approved file.
What drives the price of bulk patches?
Quantity matters most: the per-patch price falls as the order grows.
| Quantity (typical embroidered patch) | Approximate price per patch | Shipping |
|---|---|---|
| 1 piece | Around $5 | Quoted |
| 100 pieces | About $1.80–$2.50 | Free |
| 1,000 pieces | About $0.85–$1.20 | Free |
| Large runs | Under $1 each | Free |
After quantity, these choices change the price:
| Factor | Lower cost | Higher cost | Guide |
|---|---|---|---|
| Size | 2–3″ | 8–12″ back patches | Size guide |
| Embroidery coverage | 50% (twill shows through) | 100% (fully stitched) | Coverage guide |
| Patch type | Printed, embroidered | Chenille, leather, PVC (PVC adds a one-time mold of about $80) | Types compared |
| Backing | Sew-on, iron-on | Velcro (hook & loop) | Backing guide |
| Border | Merrow on simple shapes | Laser or heat-cut on complex shapes | Border guide |
| Delivery speed | Standard 10 business days | Rush 3–5 business days | Deadlines |
There are no setup, digitizing or proof fees, and the written quote you approve is the price you pay. Comparing suppliers? Use the hidden fees checklist.
Which patch type is best for a bulk order?
| Patch type | Best bulk use | Watch out for |
|---|---|---|
| Embroidered | Uniforms, team jackets, club and company logos | Text smaller than about 0.2″ won’t read cleanly |
| Woven | Detailed logos, sponsor names, clothing labels, race finisher patches | Flatter look than embroidery |
| PVC | Outdoor crews, tactical gear, vests, bags | One-time mold of about $80 (reused free on reorders) |
| Printed | Full-color art, photos and gradients; event giveaways | Less texture than stitched patches |
| Chenille | Varsity letters and school programs | Needs big, simple shapes |
| Leather | Hats, premium merch, denim | Sew-on only; no iron-on |
Let the free patch type finder recommend one for your design.
Bulk order timeline: count back from your in-hand date
| Step | Time | What you do |
|---|---|---|
| 1. Quote request | About 2 minutes | Send artwork and the spec sheet below |
| 2. Mockup, digitizing & proof | Within 24 hours | Review size, colors, border and backing |
| 3. Revisions | As many rounds as you need | Request changes until it’s right |
| 4. Approve & pay | Same day | Payment only after approval |
| 5. Production & delivery | 10 business days (rush 3–5; bulk often faster) | Receive at one or several addresses |
Rule of thumb: approve your proof at least 3 weeks before you need the patches in hand, or at least 1 week with rush. Seasonal dates: order deadlines calendar.
The bulk patch spec sheet (copy and send)
We can quote fastest and most accurately when you send everything at once. Copy this, fill it in and paste it into the quote form or an email to info@custompatched.com:
Organization / company:
Contact name, email, phone:
Artwork: (attach logo, sketch, photo or AI image)
Patch type: embroidered / woven / PVC / printed / chenille / leather / not sure
Size (width x height, inches):
Shape: circle / square / shield / custom shape
Embroidery coverage: 50% / 75% / 100% / not sure
Border: merrow / heat-cut / laser-cut / not sure
Backing: sew-on / iron-on / velcro hook / velcro hook + loop / adhesive
Colors / Pantone (PMS) codes:
Quantity per design (include 5-10% spares):
Number of designs or name variations:
Delivery address(es) and quantity per address:
In-hand date:
Tax-exempt or resale certificate: yes / no
Payment method / purchase order needed: yes / no
Proof checklist: what to check before you approve
- Size matches where the patch goes (measure the garment, not the screen).
- Every word is readable at actual size, especially small text and fine lines.
- Colors match your Pantone codes; check the thread color list on the proof.
- Border type suits the shape (merrow for simple shapes, cut edges for complex ones).
- Backing suits the fabric: no iron-on on nylon, waterproof or leather (why).
- Quantity per design and per address is correct, including spares.
- The confirmed delivery date works for your event, season or rollout.
Split shipping, reorders and paperwork
Split shipping
Ship the whole run to one address, or split it across offices, stations, stores or team managers. Shipping is free on 100+ pieces.
Reorders that match
Your approved design file and thread colors are kept on record, so a reorder next season matches this one.
Invoices
Tax-exempt and resale invoices with your certificate. Paying by purchase order? Mention it in your request and we’ll confirm how we can invoice it.
Guarantee
Every piece is checked against your approved proof, and every order has a 100% refund guarantee (policy).
Bulk patches by industry
Businesses & company uniforms
Logo patches for staff uniforms, caps, merch and client gifts.
Sports teams, leagues & clubs
Full rosters, then single patches for new players.
Races, festivals & fundraisers
Finisher, commemorative and giveaway patches.
Police & security
Shoulder patches, name tapes and velcro ID patches.
Fire departments & EMS
Durable department and rank patches.
Military units & veterans
Unit, morale and memorial patches.
Schools & letterman jackets
Chenille letters and program patches.
Resellers & distributors
Wholesale orders with resale invoices.
Customer stories
These summaries come from public reviews of Custom Patched on Trustpilot. Read every review, including the negative ones, on Trustpilot.
Workwear patches for a business
Andrew Ford ordered velcro patches for his workwear. He reported going from enquiry to finished design in under an hour, receiving the patches within a few days, and planning to order all future workwear patches the same way.
Trustpilot, March 2026
A bulk order for a walking group
Jennifer placed a bulk order for her walking group and described being guided through every step: design, mockup, order, payment and delivery. The group was delighted with the result.
Trustpilot, February 2026
A company trip on a tight deadline
Natalie Hamer ordered patches for her business’s group trip with little time before the travel date. The patches were produced and delivered on time, and she rated the quality highly.
Trustpilot, January 2026
An ice hockey order
FlamesIceHockey praised the fast responses and said every item arrived exactly as ordered and on time.
Trustpilot, September 2026
Honest advice on size limits
Takura Razemba highlighted consistent communication and honest advice about what would and wouldn’t work at his chosen size, and said the finished patch stayed true to his design.
Trustpilot, April 2026
Fast turnaround on a one-off
LEMCC got a reply within four hours, ordered and paid the same day, and received the patch in under two weeks.
Trustpilot, September 2026
Bulk order FAQ
How do I order custom patches in bulk?
Send your artwork, patch type, size, backing, quantity and in-hand date through the quote form. You get a free mockup and proof within 24 hours, approve it, pay, and receive delivery within 10 business days.
Is there a minimum order for bulk pricing?
No. Volume discounts apply automatically as quantity rises, and there is no minimum or maximum order.
How much do 100 custom patches cost?
A typical embroidered patch is about $1.80 to $2.50 each at 100 pieces, with free shipping. The exact price depends on size, type, coverage and backing.
How much do 1,000 custom patches cost?
A typical embroidered patch is about $0.85 to $1.20 each at 1,000 pieces, with free shipping and no setup fees.
Are there setup or digitizing fees on bulk orders?
No. Digitizing, mockups and proofs are free. The only one-time cost is a mold of about $80 for PVC patches, which is reused free on reorders.
How long does a bulk patch order take?
Delivery is within 10 business days of proof approval, 3 to 5 business days with rush, and bulk orders are often finished faster.
Can I get a sample before ordering in bulk?
Yes. There is no minimum, so you can order one sample at the single-unit price before placing the full order.
Can one bulk order ship to several addresses?
Yes. Orders can ship to one address or be split across multiple addresses.
Can I order several designs in one bulk order?
Yes. List each design and the quantity for each in your quote request, and each design gets its own proof.
Can each patch have a different name?
Yes. Name tag patches can be personalized per person. Send the full list of names with your order.
How many extra patches should I order?
Add 5 to 10% for teams and events and 10 to 15% for company uniforms to cover late sign-ups, new hires and replacements.
Will my reorder match the first batch?
Yes. Your approved file and thread colors are kept on record so reorders match.
Can you match our brand colors in a bulk order?
Yes. Send your Pantone (PMS) codes. Embroidery matches the nearest thread shade, and printed and PVC patches can match exact colors. The proof lists the colors before production.
Do you provide tax-exempt invoices for schools and nonprofits?
Yes. Provide your tax-exemption certificate with your quote request and we structure the invoice accordingly.
Can resellers order bulk patches for their customers?
Yes. Resellers and promotional product distributors order at volume pricing with resale invoices. See the wholesale page for details.
When do I pay for a bulk order?
Only after you approve the proof. Nothing is charged before approval.
Where are the patches made?
In Custom Patched USA’s own production facility in the USA, with delivery to all 50 states.
See how the price per patch drops as quantity rises with the custom patch price calculator. Bulk order with a hard deadline? See rush custom patches (3–5 business days after approval).
Get your bulk quote in 24 hours
Paste the spec sheet into the quote form or send it to info@custompatched.com. You get a free mockup, proof and written quote within 24 hours, and pay only after you approve.
Seasonal guides: bulk orders for Labor Day, back to school and fall leagues and Fire Prevention Week.